Academic Advising Council

1. Welcome & Introductions

2. Approval/Edits of November Minutes

• Strike the word “syllabus” with first year advising in the minutes.
• Approved as amended.

3. First Year Advising Subcommittee - Kerry

• Additional document passed out - First Year Advising Subcommittee Invite
  • Invitations will be sent out Winter Term
• Amendments?
  • “...to identify and address prescient issues…”
• Subcommittee will reach out to registrar as needed, no representation needed.
• Edits will be made to document and sent to AAC chairs

4. Second Year Advising Syllabus - Brett

• Goal is to have agreements on learning outcomes for second year students, similar to first year advising syllabus.
• Retaining more students from year 2 to 3 greatly enhances their persistence in graduation
• Concerns
  • Can be challenging to get through a lot of the first year advising syllabus without meeting with them regularly. Doing so with a second year could prove to be more challenging w/o mandating meetings for students to get their PIN.
  • Hard to identify specific courses that could be on this “syllabus” similar to WR 121, COMM, etc., while also having a balance of major courses. (WR II is one that could be on there)
  • No consistent advising appointments in 2nd year across campus. This is where a lot of the FY Advising syllabus guidance takes place.
    • Conversations could be held at end of first year about some of these second year learning pieces.
      • Could give them things to work on then and then have conversations at end of 2nd year about their process and how they’ve worked towards completing outcomes.
      • applying to pro school an outcome?
  • Who is a “second year” student? Who falls under this category? TR students? Is it middle years?
  • Outcomes might change depending on college.
• Other questions: What are factors that we need to look at to ensure students are retained from 2nd to 3rd year? What is our advising plan for each of the four years?
  • What are our benchmarks at completing 90 hours, 135 hours, etc. to progress towards completion and graduation? What do we want them to complete by these times?
• First year advising syllabus committee created the syllabus with the idea in mind colleges would create their own 2nd, 3rd, and 4th year track to supplement this. Not necessarily create a 2nd, 3rd, and 4th year syllabus.
• Could this conversation be leverage to get more FTE?
• Connectivity and Identity could be two pieces that we focus on in second year advising. These two traits relate to retention.
• Second year seminar-relates well to high impact practices.
• Do we want this initiative to be out of CHA, a subcommittee, the AAC?
  • Could be broader than Advising
    • Subgroup of AAC and UCSSE
• National Resource Center of South Carolina has a second year piece like this. UIA maybe has something?
• Susana wants recommendations for this second year retention piece and how advising plays into it by spring.
• Brett will create a subgroup invite that we can talk about in January with some of the ideas mentioned.

5. Advising Technologies Group - Rebecca

• This group is a partnership between Advising and Registrar that works on projects and tests out tools/processes
• Currently working well on Registrar’s side. Is it working for Advising?
• Emails that have been sent out to advising have been really helpful. While group may be working on a project, information will still be sent out to advisors.
• Getting feedback from students is also something on their radar via an assessment tool.

6. Other, good of the order, announcements

• Announcements
  • Ruth Sterner is departing OSU starting December 31st.
• Upcoming Advisor Related Meetings:
  • December 15 - Advisor Town Hall
  • January 13 - AAC - Willamette East
• Adjourned 2:31pm