Note: Complete proceedings of the meeting were recorded and are available at https://senate.oregonstate.edu/november-14-2019-faculty-senate-webcast. This recap contains agenda attachments, votes associated with action items, Information Items and the Roll Call.
FACULTY SENATE RECAP
November 14, 2019
A PDF of the recap can be found here.
A. ACTION ITEMS
Michele Swift, Curriculum Council co-chair, presented the following proposals as information items – no action was needed on either proposal:
Foreign Languages & Literatures #107026 – Drop Graduate Minor
Approved by Graduate Council and Curriculum Council
Health Management & Policy #107640 – Drop Graduate Option
Approved by Graduate Council and Curriculum Council
Faculty Senate Slate of Candidates
The 2019 Slate of Candidates will be presented for approval during the meeting. President Mina Carson will present the 2019 Slate of Candidates for: Senate President-Elect, three new members of the Executive Committee (EC) and one Interinstitutional Faculty Senate (IFS) Senator. The President-Elect typically serves for one year, and then automatically assumes the presidency of the Faculty Senate and continues on the Executive Committee for an additional year; EC members serve two-year terms; and IFS Senators serve a three-year term.
Nominations will be taken from the floor; however, the nominator must obtain, in advance, the nominee's willingness to serve if elected, and the nominee must have contacted the Faculty Senate Office indicating they are willing to be nominated. If you plan to nominate someone, please contact Vickie Nunnemaker ([email protected]) to determine candidate eligibility.
All eligible faculty vote on the president-elect and Interinstitutional Faculty Senate Senator ballots. Current Senators will vote on the Executive Committee candidates prior to the December 12 Faculty Senate meeting.
President-Elect – There were no nominations from the floor for President-Elect; President Carson requested a motion to declare the nominations closed.
Action: There were 38 votes in favor of declaring the nominations closed for President-Elect candidates, with no dissenting votes and 1 abstention.
Interinstitutional Faculty Senate Senator – There were no nominations from the floor for Interinstitutional Faculty Senate Senator candidates; President Carson requested a motion to declare the nominations closed.
Action: There were 46 votes in favor of declaring the nominations closed for Interinstitutional Faculty Senate Senator candidates, with no dissenting votes or abstentions.
Executive Committee – Justin Fleming was nominated from the floor – there were no additional candidates nominated; President Carson requested a motion to declare the nominations closed.
Action: There were 44 votes in favor of declaring the nominations closed for Executive Committee candidates, with no dissenting votes or abstentions.
Approval of Minutes
May 9, 2019
Action: Motion to approve the May 9, 2019 Faculty Senate minutes passed with 44 votes in favor, no dissenting votes and 4 abstentions.
June 13, 2019
Action: Motion to approve the June 13, 2019 Faculty Senate minutes passed with 39 votes in favor, no dissenting votes and 6 abstentions.
October 10, 2019
Action: Motion to approve the October 10, 2019 Faculty Senate minutes passed with 25 votes in favor, no dissenting votes and 2 abstentions.
B. PROVOST’S QUARTERLY REPORT
Provost Ed Feser
Provost Feser welcomed back faculty and thanked Mina and Dwaine for working with him this year.
Public Safety Advisory Committee – The Oregon State Police (OSP) has decided to end their contract with OSU on July 1, 2019. A committee is being appointed to determine the long-term public safety needs.
Andrea Ballinger has been appointed as the Vice Provost for Information Technology.
College of Forestry Dean – Three finalists have been interviewed and currently negotiating with the top finalist.
College of Business Dean – Scott Ashford is chairing the search, which just launched.
College of Education Dean – Javier Nieto is chairing the search, which just launched. Toni Doolen’s contract as interim dean ends July 1, 2020.
Vice Provost for Extension and Engagement – search will be launched soon. Administration took time to determine how to move forward with this position and, in particular, the position needs to be well-aligned with Extension. The title will also change to Vice Provost for Extension and Engagement.
Government Relations Director – President Ray is currently evaluating candidates.
Vice Provost for Undergraduate Education Alix Gitelman is involved in developing Academic Program Plans for every college and OSU-Cascades. Provost Feser stated that this will not get in the way of shared governance related to curriculum. There is a need to do a better job of anticipating what academic proposals are coming online. Gitelman will work with deans and talk with Senators about a process involving looking ahead several years and identify expectations to develop or innovate new programs. This will allow OSU to better manage statewide relationships among public universities, and there is a need to better manage campus conversations, particularly programs across colleges. He stated this a planning exercise and will not change the usual approval process for governance.
Academic unit review vs. program reviews – Vice Provost for Undergraduate Education Alix Gitelman and Graduate School Dean Phil Mote have been discussing the concept. Many universities use unit reviews, which simplifies the process, reduces burden and results in time and cost savings. Unit reviews provide more direct relationships between the review process and leadership and faculty in a particular unit. How to roll out this change is currently being evaluated.
John Boeckenstedt is the new Vice Provost for Enrollment Management and has been quite proactive in making positive improvements in approaching enrollment management. OSU changed out its financial aid consulting firm and is implementing a new CRM system (Slate) to manage all undergraduate admissions which is highly customizable and easy to implement.
Hired a new Sr. Associate Director of Transfer Admissions to handle transfer admissions, to process transfers more quickly, and added staff in articulations. This should substantially reduce time needed to process transfers students and reduce the criticism from Salem.
The process for students to move between OSU-Cascades and Corvallis has been streamlined.
Susan Capalbo, JoAnne Bunnage and others’ efforts resulted in a successful reaccreditation, and commended in five good areas – website design(!), facilities renewal program, robust culture of strategic planning, focus on student success and land grant mission.
Need to work on: measuring achievement in terms of outcomes rather than inputs; ensure that credit degrees have consistency and quality across different locations; and recommendations related to student learning outcomes assessment.
SP4.0 – Susan Capalbo is leading an implementation effort which includes 20 actions in the plan, with 4-6 prospective tactics. For each area, action leaders have been identified for the 20 actions, with about 10 actions underway. Many items in the plan intersect with what the Faculty Senate is doing, such as revising the Baccalaureate Core. We have four years to achieve the action items.
Retooling on Portland – Traditional undergraduate programs are not working; will emphasize a greater degree the hybrid offerings for adult learners; and there are opportunities to be better hosts for those wanting to use the space. Dan Larson is heading up the Portland Center.
UAOSU – Negotiations are underway. From an administrative standpoint, progress is being made. He noted that it takes time to negotiate the first contract.
Campus Salary Program – The program will continue as in the past, and will be the same offer as last year. UAOSU elected to not accept the offer. In response to inquiries, the plan was communicated in an open setting – he felt it’s good to be transparent of what is being offered.
C. DISCUSSION ITEM
Provost Ed Feser and Sherm Bloomer, Associate Vice President of Budget & Resources Planning, discussed the FY 20 budget.
D. INFORMATION ITEMS
2020 Apportionment Table
According to the Faculty Senate Bylaws (Article V, Sec. 1, Paragraph 3), the Apportionment Table remains in place for five years following revisions related to a University reorganization process or creation or abolishment of apportionment groups. The Apportionment Table was last revised in 2018, and remains in place for calendar year 2020.
2019 Faculty Senate Meetings
Please reserve December 12 for last Faculty Senate meeting in 2019; check the monthly agenda to determine the location – the meeting is scheduled to begin at 3:00 PM.
Remote Participation in Faculty Senate Meetings
To participate in Faculty Senate meetings via Zoom, log in to https://oregonstate.zoom.us beginning at 2:50 PM on the day of the Senate meeting, and then login with your ONID credentials to the Faculty Senate Chat Room. Senators and proxies must log in with their real names so that attendance can be accurately reflected; if you are a proxy, please indicate the Senator you are representing. If you are asked for a meeting number, insert 633 654 204. If you experience problems logging in during the meeting, please contact Vickie Nunnemaker at [email protected].
President-Elect, Executive Committee and IFS Elections
As provided in the Senate Bylaws, (Article VI, Section 3) and amended on October 6, 1977, "additional nominations may be made from the floor and the nominations shall be closed." The Executive Committee requires that if such nominations from the floor are made, the nominator must obtain, in advance, the nominee's willingness to serve if elected, and the nominee must have contacted the Faculty Senate Office at [email protected] indicating their willingness to serve.
The University-wide election of the President-Elect and IFS Senator will be conducted electronically between November 19 and December 10. Ballots will be distributed to all eligible voting members of the OSU faculty, in accordance with current Faculty Senate Bylaws. Voting must be completed no later than 10:00 AM on December 10 and results will be verified prior to the December 12 Faculty Senate meeting. The individual receiving the highest number of votes will be declared the elected official in each of the elections.
Election of new members of the Executive Committee will be conducted electronically prior to the December 12 Faculty Senate meeting. Those candidates receiving the highest number of votes shall be elected. Tie votes shall be resolved by written ballot in a run-off election during the meeting.
Faculty Senate Retirements and 1039-Hour Appointments
Faculty Senators whose terms extend beyond December 31, but who are retiring at the end of fall term, are no longer eligible to serve as a Senator. If you fall into this category, please contact Vickie Nunnemaker at [email protected] so a replacement can be identified to complete the remainder of your term.
Faculty whose Senate committee/council terms extend beyond December 31, and are retiring at the end of fall term, are no longer eligible to continue serving. If you are not filling a specified emeritus/retired position on the committee/council on which you serve, or if you are unsure, please contact the Faculty Senate Office so a determination may be made and/or a replacement identified.
E. REPORT FROM AND DIALOG WITH THE FACULTY SENATE PRESIDENT
Projects that the Faculty Senate and Executive Committee have been working on include:
Faculty Consultative Group (FCG) – During the May Faculty Senate meeting there was a request from several Senators to activate the FCG to determine whether there was a unit reorganization, reduction or elimination, and to ensure that the process was appropriately following. It appears that the potential 4-H/Extension reorganization is a moving target. Need to talk about faculty needs and policies. This is a complicated situation.
Baccalaureate Core Listening Sessions – The sessions have begun and two more are scheduled. They are building a curated library about general education around the country. She encouraged faculty to send bacc core or general ed information to her or Vickie Nunnemaker to add to the library.
Shared Governance Task Force – The group has been working and hopes to forward a revised document before the December meeting.
eSET – The process is going well.
She thanked Caitlin Calascibetta, Vickie Nunnemaker and the technical staff assisting with the meeting.
F. NEW BUSINESS
There was no new business.
Adjourned at 4:40 PM
Recap prepared by Vickie Nunnemaker, Faculty Senate Staff
Agricultural Sciences: Alix-Garcia, Gwin, Heppell, Moyer, Sanchez, Sterns, Velez
Associated Faculty: Robin Sim (v. Birky) (remote), Bunnage, Davis-White Eyes, Fleming, Gaines (remote), Gillies, McKnight, Riggs, Signs, Silbernagel (remote), Viggiani, Whiteside (remote)
Business: Bourne (remote), Cluver (remote), LeMay (remote), Scott, Swift
Cascades: Dahl (remote), McCalpine (remote), Reuter (remote)
Earth, Ocean, & Atmospheric Sciences: Colwell, Dever (remote), Ruggiero (remote), Watkins-Brandt (remote)
Education: No senators present
Engineering: Grimm (remote), Mayaram (remote), Nembhard, Paasch (remote)
Extension: Arispe (remote), Hein (remote), Johnson (remote)
Forestry: No senators present
Hatfield Marine Science Center: No senators present
Liberal Arts: Edwards (remote), Emerson (remote), Maes (remote), Mize (remote), Shirazi (remote), Warner
Pharmacy: Linares, Zumach
Public Health & Human Sciences: Bethel (remote), MacTavish
Science: Bruslind, Dick, Faridani, Gable, Giovannoni, Kayes, McIntyre, van Zee
Student Affairs: Atebe, Le, Nakic (remote), Sanchez (remote), Smith
Veterinary Medicine: No senators present
Agricultural Sciences: Bohnert, Bolte, Cassidy, Epps, Field, Godwin, Mata-Gonzalez, Mundt, Murthy, Noller, Waite-Cusic
Associated Faculty: Bradoch, Bruce, Greenough, Milic, Pappas, Riney, Trelstad, Vignos, Yee
Business: Gerasymenko, Murnieks
Earth, Ocean, & Atmospheric Sciences: Shiel, Zirbel
Education: Tevis, Thompson
Engineering: Fronk, Ideker, Jensen, Johnston, Kelly, Lee, Porter, Squires, Sweeney, Yeh
Extension: No senators absent
Forestry: Belart, Creighton, Hatten, Schimleck
Hatfield Marine Science Center: Miller
Liberal Arts: Akins, Below, Burkhardt, Duncan, Hammer, Lauer, Orosco, Roper, Shaw, Sheehan
Library: No senators absent
Pharmacy: No senators absent
Public Health & Human Sciences: Bovbjerg, Bray, Khanna, Mendez-Luck
Science: Bogley, Jansen, Schellman, Thomann, Weis
Student Affairs: Alvarez-Cortez, Bowling
Veterinary Medicine: Ackermann, Milovancev, Pastey
Ex-Officio members present:
Mina Carson, Ed Feser, Dwaine Plaza, Ed Ray, Jeff Sherman, Jane Waite
Non-Voting members present:
Sherm Bloomer, Brendan Brucker, Kayla Campbell (remote), Tom Fenske (remote), Joshua Gess (remote), Alix Gitelman, Romeo Lopez Gonzalez (remote), McKenzie Huber, Rebecca Mathern (remote), Jennifer Vina (remote), Susan [no last name provided] (remote)