FACULTY SENATE AGENDA
Thursday, November 18, 2021 ~ 3:00-5:00 PM
LaSells Stewart Center Construction & Engineering Hall
This meeting will be conducted both in-person and via Zoom.
(see Information Item #1 to participate via Zoom)

 

  1. COMMENTS FROM FACULTY SENATE PRESIDENT SELINA HEPPELL
  1. IN MEMORIAM
    Anna Fidler, OSU Art Department, will remember Julie Green, Professor of Art, who passed away October 21, 2021.
  1. COMMENTS FROM INTERIM OSU PRESIDENT BECKY JOHNSON
  1. ACTION ITEMS
    1. Curricular Proposals
      Inara Scott, Curriculum Council co-chair, will present for approval the below curricular proposals:
    1. Approval of the 2022 Apportionment Table
      The 2022 OSU Faculty Senate Apportionment Table will be presented for approval during the meeting.
           According to the Faculty Senate Bylaws (Article V, Sec. 1, Paragraph 3), the Apportionment Table remains in place for five years following revisions related to a University reorganization process or creation or abolishment of apportionment groups. The Apportionment Table was last revised in 2018 and remains in place for calendar year 2022.
    1. Faculty Senate Slate of Candidates 
      The 2021 Slate of Candidates will be presented for approval during the meeting. President Selina Heppell will present the 2021 Slate of Candidates for: Senate President-Elect, three new members of the Executive Committee (EC) and one Interinstitutional Faculty Senate (IFS) Senator. The President-Elect typically serves for one year, and then automatically assumes the presidency of the Faculty Senate and continues on the Executive Committee for an additional year; EC members serve two-year terms; and IFS Senators serve a three-year term.
           Nominations will be taken from the floor; however, the nominator must obtain, in advance, the nominee's willingness to serve if elected, and the nominee must have previously contacted the Faculty Senate Office indicating they are willing to be nominated. If you plan to nominate someone, please contact Vickie Nunnemaker ([email protected]) to determine candidate eligibility.
           All eligible faculty vote on the president-elect and Interinstitutional Faculty Senate Senator ballots. Current Senators will vote on the Executive Committee candidates prior to the December 9 Faculty Senate meeting.

  1. COMMITTEE REPORT
    Professional Faculty Ad Hoc Review Committee 2.0 Proposal
    Jeff Malone, chair of the Professional Faculty Ad Hoc Review Committee 2.0, will present a proposal on the creation of a three-tiered system of progression for academic advisors/counselors at OSU. This proposal is intended to begin the process with details and specifics emerging throughout the adoption process.
  1. SPECIAL REPORTS
    1. Faculty Athletics Representative Report    
      Colleen Bee, OSU Faculty Athletics Representative (FAR) will describe the purpose of the FAR and her duties.
    2. Promotion & Tenure and Innovation & Entrepreneurship (PTIE)
      Rich Carter and Tuba Ӧzkan-Haller will present an introduction to both the internal work and national effort to inclusively recognize innovation and entrepreneurship impact within promotion and tenure guidelines and processes. The external portion of this work has been funded by a grant from the National Science Foundation.
  1. INFORMATION ITEMS
    1. Remote Participation in Faculty Senate Meetings
      Login instructions to participate remotely in Faculty Senate meetings were in the email message sent to Senators. Until further notice, Faculty Senate meetings will be both in-person and via Zoom.
                          The Zoom session will begin at 2:50 PM on the day of the Senate meeting.
                Please login with your ONID credentials to the Faculty Senate Chat Room. Senators and proxies must log in with their real names so that attendance can be accurately reflected; if you are a proxy, please indicate the Senator you are representing.
                If you experience problems logging in during the meeting, please contact Vickie Nunnemaker at [email protected] or Caitlin Calascibetta at [email protected].
      The preferred login method is to sign in using the Zoom App. If you are logging in using a browser, Chrome is the recommended choice. Users that cannot be authenticated through DUO will not be allowed to join the meeting.
           Non-Senators are welcome to participate but, to avoid unexpected Zoom incidents, the login instructions are not being published. If you wish to remotely participate in this or future meetings, please fill out the linked Qualtrics survey requesting to participate – you’ll need to provide your OSU email, name and unit (please, no abbreviations).Your OSU email will be subscribed to a listserv to receive Zoom instructions for future Faculty Senate meetings. If it’s the day of the Faculty Senate meeting, please send a request to Caitlin Calascibetta.
    2. Chat Room Etiquette
      Beginning in March 2020, we all had to adjust to a new way of life, which also gave us a new way to work. Along with classes and many other campus activities, the Faculty Senate began meeting remotely using Zoom. We’ve always had a hybrid meeting with many participants from around the state participating remotely, but then, many Senators were in person while some used the remote option. We did adjust to our new way of work, but one area that we never formally addressed is the chat function of Zoom and how it should be used during a Faculty Senate meeting.
      Our meetings are public, and many visitors attend, including faculty, staff, students, administrators and occasionally, the media. Given these meetings are open to anyone’s attendance, it means that the chat is also public and can be seen and read by anyone in attendance. We, as the Senate, cannot control how anyone responds to something said in the chat, nor what anyone does based on information read in the chat. However, it is our responsibility to make sure our meetings are run in a manner that is transparent and respectful to everyone who participates.
      Following guidelines established at many other universities, the Executive Committee of the Faculty Senate would like to ask the following:
      • Please keep public chat conversations limited to what is being discussed on the Senate floor. If you have a comment or question that you want everyone to see and hear, please raise your hand so you can be called on by the Senate President to speak.
      • Private chats are available and are not public. Therefore, if you have something you want to say to specific individuals, and you do not want it to be part of the public record, use that feature.
      • Please continue to post helpful links to documents or information related to the topic being discussed on the Senate floor, and to assist Senators in need of information.
      • Members of the Executive Committee do monitor the chat. If any side conversations are happening in the chat, they will just remind people that the chat is public and can be ready by anyone in attendance.
      • The chat can be useful to pose a question to a speaker when we are short on time. If you post a question in the chat that we can’t get to, it will be forwarded with your name to the speaker after the meeting so they can respond to you.
      • Additional questions or concerns for the EC to consider can be sent via email to [email protected].

This is not an effort to censor the speech of anyone. We simply want to keep our meetings on track, promote respectful and helpful discourse, and make sure that everyone is aware of the public nature of the chat record, which also becomes part of the Senate record. In this new normal, we often need to adjust. We ask that you honor our requests and allow us to serve you more effectively.

    1. Interim President Johnson to Meet with Faculty
      Interim President Johnson and the Faculty Senate Executive Committee are continuing the long-standing tradition of sponsoring small group faculty conversations with academic, research and professional faculty. This conversation will be facilitated by a Faculty Senate Executive Committee member and will consist of up to 12 faculty. These conversations, via Zoom or in person, provide Interim President Johnson with an opportunity to receive candid feedback from faculty and an occasion for idea and information exchange.
      To register for the remaining fall term session, which is scheduled on December 9 from 1:00-2:30, please access the registration form at https://oregonstate.qualtrics.com/jfe/form/SV_37QH8TgOtF10AGG.
    2. Vacancies
      Please notify the Faculty Senate Office if a sabbatical, leave or retirement will prevent completion of your term as either a Senator or Faculty Senate committee/council member. If you are away more than one term, exclusive of summer term, a replacement is required. This information will assist us in identifying a replacement.

      If you are unsure when your Senator or committee/council term ends, you may check the Senator membership list or the Committees & Councils site.
    3. December 2021 Faculty Senate Meeting
      Please reserve December 9 for the last Faculty Senate meeting in 2021; the meeting is scheduled to begin at 3:00 PM. Until further notice, Faculty Senate meetings will be both in-person and via Zoom.

      As a reminder, Senators are responsible for finding a proxy to represent them when unable to attend.
      Non-Senators are welcome to participate but, to avoid unexpected Zoom incidents, the login instructions are not being published. If you wish to remotely participate in this or future Faculty Senate meetings, please fill out the linked Qualtrics survey requesting to participate – you'll need to provide your OSU email, name and unit (please, no abbreviations). If it’s the day of the Faculty Senate meeting, please send a request to Caitlin Calascibetta.
  1. NEW BUSINESS
  1. BREAK-OUT SESSIONS

IN ORDER TO PROPERLY RECORD MINUTES OF THE SENATE MEETING,
ALL SENATORS ARE REMINDED TO IDENTIFY THEMSELVES
AND THEIR SENATE AFFILIATION WHEN RISING TO SPEAK.