Meeting Date: 
January 23, 2018
Date: 
Tue 01/23/2018 9:30 am to 11:00 am
Location: 
3622 East Valley Library
Event Description: 

A PDF of the agenda can be found here.

A PDF of the minutes can be found here.

Agenda: 

Membership:

  • Ex-officio member from the Center for Teaching and Learning (CTL)?  Waiting for response from Vickie as to making this official.  It was voted on and approved last year.  (sent email 1/15)
  • New undergraduate student member:  Wes Prebeck II (Fisheries and Wildlife)-Wes’s membership is pending approval from ASOSU (Vickie sent an email reminder to them to process the application)

Survey updates:

  • From Amanda Kirk:  Feedback from her Ecampus professor: “hybrid via Ecampus” option on survey made sense (a few issues to be brought to our attention that she will also include on survey:  assumption that instructors live near Corvallis and can come to campus when necessary; tech support for creating videos for hybrid courses is available; there is a lack of professional development opportunities not requiring presence on campus)
  • Updated survey
  • Survey results viewable as they come in
  • Survey sent out 1/22 am via HR list of all faculty that teach
  • Should we consider other distribution outlets?

Online/Hybrid Awards/Recognition Sub-Committee Report

  • Nancy (chair), Karen, Raven

Online Peer Review Sub Committee Report

  • Cheridy (chair), Cub, Stefanie, Stephen, Vipin, Raven

Promotion &Tenure Sub-Committee Report

  • Marita (chair), Raven, Stefanie, Cheridy (?)

Improving Online Advising  

Nancy prepared a list of issues to discuss at last meeting but we ran out of time

Online Learning Consortium (OLC) conference highlights 

Cub was prepared to share highlights from the OLC conference at last meeting but we ran out of time. 

Hybrid updates from Cub

Walk-on items

Ongoing/Pending/Follow-up Items:

  • Next Meeting: Watch for a doodle poll for February’s meeting
  • Subcommittees: meet and report back in February meeting
  • Survey results and analysis
Minutes: 

Voting members present: Cheridy Aduviri, Nancy Allen, Marita Barth, Raven Chakerian, Amanda Kirk, Wes Prebeck
Voting members absent: Vipin Arora, Stephen Redfield
Guests present: Karen Watte

Membership:

  • Still waiting for an Ex-officio member from the Center for Teaching and Learning (CTL) to be officially added to the committee.  It was voted on and approved last year.  (Sent email to Vickie 1/15)
  • New undergraduate student member:  Wes Prebeck II (Fisheries and Wildlife)-Wes’s membership is pending approval from ASOSU (Vickie sent an email reminder to them to process the application)

Survey updates:

  • From Amanda Kirk:  Feedback from her Ecampus professor: “hybrid via Ecampus” option on survey made sense (a few issues to be brought to our attention that she will also include on her survey response:  assumption that instructors live near Corvallis and can come to campus when necessary; tech support for creating videos for hybrid courses is available; there is a lack of professional development opportunities not requiring presence on campus)
  • Karen took note of the feedback
  • Survey
  • Survey sent out 1/22 am via HR list
  • HR said the list went to all faculty that teach
  • Some faculty that teach in Fisheries & Wildlife did not receive survey, including Nancy
  • Some Ecampus faculty that teach did not receive survey, including Karen
  • Discussed need to  consider other distribution outlets
    • All committee members agreed to email dean’s in college where they teach
    • Raven will submit to OSU Today
    • Might also consider Inform list
  • Discussed need for support to analyze the survey results
  • To be discussed at our next meeting

Online/Hybrid Awards/Recognition Sub-Committee Report: Nancy (chair), Karen, Raven

  • Sub-committee met January 10th
  • Each sub-committee member reported on their findings after having researched the existing awards and scholarships for students and faculty in the individual university colleges
    • Not all school directors responded to the request for information
    • Some awards and scholarships across campus are not available to Ecampus faculty/students because of criteria that exclude them (eg. must be graduate from Oregon high school; show history of service to greater Corvallis community; etc.
    • While some awards are technically available to Ecampus faculty/students, there are many obstacles (eg. faculty/students on Ecampus are “invisible” and less likely to be nominated; Ecampus faculty/students don’t hear about awards/scholarships as easily; less opportunities for service/co-corricular opportunities
    • Discussed need to acknowledge that some selection committees have “unlisted” criteria that needs to be evaluated
    • Sub-committee will finish collecting information and prepare a report that they hope to use to look into establishing awards/scholarships specifically for Ecampus faculty/students
    • Will meet again in February

Online Peer Review Sub-Committee Report:  Cheridy (chair), Cub, Stefanie, Stephen, Vipin, Raven

  • Sub-Committee met January 10th
  • Goals, timeline and task-list established
    • create tool kit/guidelines for faculty that are conducting online and hybrid peer reviews
    • finish tool kit this academic year
    • draw from OLC Scorecard and QM Rubric
  • Established that the guidelines/toolkit would be primarily be designed with annual peer reviews P&T in mind
    • Tool could also be used for mentoring or self-reflective teaching evaluation
  • Discussed how toolkit will be shared
    • Possibly through University P&T Guidelines
    • Through OEC Website
    • Through departmental P&T Committees
    • Will meet again in February

P&T Sub-Committee Report: Marita (chair), Raven, Stefanie

  • Sub-committee met January 17th
  • Established goal of creating guidelines for online faculty going up for P&T
  • Drafted a list of areas to focus on
    • Student letters: Marita will contact Joan Oakes about possibility of contacting former students that are not currently OSU students (students often take only one class; lots of non-degree, short-term students)
    • ESETS:  will look into the literature to see if there is anything showing they are typically lower for online courses; guiding instructors to write their own questions and highlight the answers in personal statement (only first two questions usually considered)
    • External reviews: how to find experts in your academic field that are also online experts
    • Will also pull from/link to the work done on the other two sub-committees (peer reviews; awards and recognition)
  • Discussed distribution format and outlet
    • Possibly link from university P&T guidelines
    • Ecampus has agreed to work with us on creating a how to video

Improving Online Advising:  

  • Nancy documented cases where equal opportunities were not available for both on-campus and e-campus students, making advising a challenge (Eg. some tutoring programs; STARS, CAPS, etc.)
  • Nancy will upload the document as a shared Google document that we can all contribute too
  • In a previous meeting Jon Dorbolo suggested we present the list to the Faculty Senate Executive Committee when it is complete
  • Wes shared his experience with some organizations/institutions that do not recognize/validate online coursework

Ongoing/Pending/Follow-up Items:

  • Next Meeting: Watch for a doodle poll for March’s meeting
  • Subcommittees: meet in February, report in March
  • Survey: assure distribution reaches all that teach, continue to monitor results, seek support for analysis of results